Integration in focus - Winning back your time for strategic HR initiatives with PayFit x Personio

PayFit’s partnership with Personio is a match made in HR heaven, and aligns two software providers who share a common goal. And that goal is to help People leaders win back time and headspace to do a great job for their employees. But how does a simple integration between two pieces of software help achieve this, and what previously time-consuming processes does it help to streamline and simplify? 

All shall be revealed in this article explaining the PayFit x Personio integration, in which we hear from an active user on how the sync has helped them to improve their workflows, and free up time.

A little about Personio, and how it helps HR teams…

Much like PayFit’s, Personio’s mission is a simple one - to help HR teams spend less time on manual and admin-heavy processes, in order to free up more time for their people. This applies to tasks such as time tracking, absence management, on and off-boarding and the creation of centralised digital employee files.

It’s all-too-easy for HR teams to spend too much time on reactive work such as this, and harder to create the space and resources for the strategic initiatives that will help to engage with and retain the best talent. We’re talking employee wellbeing drives, E, D & I strategies, learning and development programmes, and shaping company culture, amongst others.

In the words of Hugues Vincent, Head of Product Partnerships at Personio, “the integration between Personio and PayFit alleviates the risk of data inconsistency, by ensuring that all HR relevant information is automatically synchronised to PayFit. This frees up time for HR teams to focus on what matters the most, their people.”

…and a quick introduction to PayFit

Our bread and butter here at PayFit is payroll, and helping to make it one less thing that HR teams need to think about. We help to reduce the amount of time spent running payroll each month by up to 80%, by automating many cumbersome, manual and error-prone processes. One client recently commented how PayFit stops her feeling like she is constantly managing payroll, and allows her the time to do her actual HR job. 

It’s this shared alignment of values that makes the PayFit x Personio integration such a powerful one for HR professionals looking to get more strategic.

What are the benefits of the Personio x PayFit integration?

The benefits of the Personio x PayFit integration for HR leaders, their teams and associated functions are tangible, to say the least, and can be broadly categorised as follows:

• More accurate payroll - The chances of payroll mistakes happening are higher when entering employee changes into your HRIS, and this not then reflecting on payroll. Thankfully, with Personio x PayFit, everything is automatically transferred across and reflects on payslips from the next working day, minimising the chance of inaccurate payroll (and unhappy staff).

• Time savings - Being able to have data sync across from Personio to PayFit, automatically, means that double data entry across the two platforms is eradicated. So this drastically reduces the amount of time taken to get elements such as new starter information, salary changes, annual leave and sicknesses recorded across multiple platforms in your stack.

• Automated workflows - Going back and forth between different platforms is not only time consuming, but it’s frustrating. This is especially true where payroll is concerned, when you need to remember to update things like salary changes in several different places. With the integration, elements can be updated in Personio and automatically reflect on the next payroll in PayFit, helping to streamline your processes and reduce the likelihood of mistakes.

• Better collaboration between HR and Finance teams - Shared data that is easily accessible, insightful and secure helps Finance teams find what they’re looking for without having to ask for it from HR. Having data clearly presented in a user-friendly platform, that is synced automatically every night outside of working hours, means Finance can see the impact of HR changes on payroll (and therefore, outgoings) first thing the next morning, streamlining collaboration between the two departments.

• Control over the data you’d like to be synced with PayFit - The Personio x PayFit integration allows HR teams to choose exactly what they would like to be synced from the former to the latter, providing a reassuring degree of control and certainty over the processes involved.

What information can be synced?

Once set up, you can choose to sync any of the following fields from Personio to PayFit, whenever it is added, removed or changed:

✅ Personal information, e.g.: name, title, gender, date of birth, address etc.

✅ New starter info such as tax codes, NI numbers, start date and payroll number.

✅ Salary changes, backdated up to a month in the past.

✅ Contract details: job title, hours worked per week.

✅ Leaver info: date, reason for leaving.

✅ Annual and sick leaves, again backdated up to a month in the past.

How can I set up the integration?

Personio customers are entitled to use PayFit free of charge for the first 3 months, and more information on setting up the integration can be found on this Personio support page.